Selecting a Caterer

Ideas to help you choose the perfect caterer for your function

Selecting a caterer can be overwhelming and confusing at times, especially if you are not sure what type of catering will suit your function.  Here are a few ideas to help you decide on a menu, and then caterer to suit.

Selecting a date, location and approximate guest numbers are the best place to start when planning a function.  This will give you an idea of the space and facilities available, and any restrictions on guest numbers.

Date: Choose a date that will suit you and your family and friends.  Caterers may be booked out on certain dates, so make a few enquiries to see who is available.  Saturdays seem to be the most popular for functions, especially when most people work during the week.  Fridays are quite popular also, and do tend to be more available and at times cheaper when hiring venues.  Sundays are great for BBQ’s and relaxed events.  Long weekends are very popular, and it does help to plan ahead. 

Location: Hired venue or private location.  This will depend on the space available to you.  Hired venues are great for larger functions that require more space for guests.  Hired venues may have an onsite caterer that provides all catering needs.  Halls and venues can be great as they provide space, cover and parking for guests.  You may be required or want to use the services of a mobile caterer.  Mobile caterers can be quite flexible with space and facilities available, and can sometimes be a cost effective and delicious option!   If you are planning to have your venue at home or private residence, this may save you time and money, and gives you some flexibility with catering options.

Approximate Guest Numbers:  Making a list of who you would like to invite will help determine an approximate number of guests.  It is very common that 10-15% of people invited will be unable to attend due to date clashes or travel involved.  If guest numbers are quite high, it may help to get a few quotes to determine if your budget will suit.

Plated meals, buffets and Talk & Fork options are great catering options.  Plated meals can be best suited to more formal functions that have a larger budget and space.  Buffets are great for all occasions and can be casual or formal.  Buffets are increasingly popular at weddings as they provide great value and choice for guests.  Talk & Fork menus are perfect for functions with limited seating.

With basic details including a time frame on dates, possible location and approximate number of guests, it will help you to get accurate quotes from caterers and suppliers.  If you are unsure about which menu may best suit, ask your caterer for menu ideas and their speciality.

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